Ways to work together
Coordination,priced in the open
Every package is on this page, price included. No quote forms, no mystery, just the honest cost of handing off your day.
What you’re handing off
Everything but the vows
A day-of wedding coordinator builds your final timeline, confirms every vendor, runs your rehearsal, and manages the day from setup to send-off. With Events By Klay, the work starts two months out, so by the wedding every logistic already lives in Klea’s hands, not yours.
The packages
Three ways
to hand it off
Most couples: $1,600 to $2,500
Wedding Coordination
The signature service
$1,600 – $2,500most couples land here, by guest count & scope
Full day-of management that begins two months before the wedding. Klea finishes what you started and runs the day, so everyone you love attends as a guest.
- Final timeline creation & management
- Vendor coordination & confirmation
- Contract review
- Rehearsal coordination (up to 2 hours)
- Ceremony & reception setup supervision
- Décor placement & seating chart execution
- Guest flow: transitions, toasts, first dances, cake
- Problem-solving, handled before it reaches you
Partial Planning
Finish strong
Scoped to your gapspriced within the $450 – $2,500 range on your call
You’ve booked most of the wedding and hit the wall of final details. Klea steps in for the last stretch, then coordinates the day itself.
- Contract review across your vendors
- Vendor recommendations for open slots
- Planning support in the final months
- Everything in Wedding Coordination
Setup & Teardown
The heavy lifting
From $4503–4 hour engagements
Expert hands on the room, not the whole day. Klea supervises the build and the breakdown so your family carries nothing but memories.
- Décor placement & seating chart execution
- Setup supervision before the event
- Breakdown supervision after
- Also for showers, graduations & celebrations
Honest scope
What’s in,
what’s not
Klea handles
- The timeline, built with you and enforced kindly
- Every vendor, confirmed twice and managed on the day
- The rehearsal, up to two hours
- The room, setup and breakdown supervised
- The surprises, solved before they reach you
Klea will say no to
- Full planning from scratch, in fairness to full-service planners
- Destination weddings outside the country
- Vendor errands outside the agreed scope, like returning florals at midnight
- Last-minute bookings that shortchange your own wedding
Clear scope is why the day runs clean. Everything above is stated in the contract, so there are no surprises for anyone.
From a love letter
“She was incredibly organized, decorated the whole venue beautifully, was prepared for literally everything and so personable!”
Caitlyn T · The Knot
Before you ask
Scope &
pricing questions
What does a day-of wedding coordinator do?
A day-of wedding coordinator at Events By Klay builds your final timeline, confirms and manages every vendor, reviews contracts, runs your rehearsal, supervises setup and breakdown, and manages the day itself from first look to last dance, so the couple experiences the wedding instead of running it.
How much does day-of wedding coordination cost with Events By Klay?
Events By Klay engagements run $450 to $2,500 depending on scope. Setup and teardown support sits at the lower end, and most couples invest $1,600 to $2,500 for full wedding coordination. Exact package pricing is confirmed on your first call, before anything is signed. For a national benchmark, Wedistry’s 2025 cost guide puts day-of coordination at $1,200 to $2,000.
When should we book a wedding coordinator?
Most Events By Klay couples book six to nine months before the wedding, and the working relationship begins in earnest two months out. Popular dates in the Metro East and St. Louis go early, so the sooner your date is held, the safer your timeline is.
Do you coordinate events besides weddings?
Events By Klay also takes on celebrations beyond weddings, including graduations, brunches, showers, and farewell events, plus setup and teardown engagements of three to four hours for couples and hosts who need expert hands on the room rather than the whole day.
Let’sconnect
Tell us your date. We’ll tell you if it’s free.